Data protection statement for applicants

Data Protection Information for the Application and Report System in accordance with Section 13 and 14 General Data Protection Regulation (GDPR)

We are glad that you are interested in applying for a grant in the ILSSE program. Below, we would like to inform you about how we handle your personal data:

1. Responsible Body

Responsible for the collection of the data you supply and its processing is:
Israel-Lower Saxony-Scholar-Exchange (ILSSE) program
Institute of Technical Chemistry
Callinstraße 5
30167 Hannover

2. Processing Purposes and Legal Basis

For the processing of your application and, in the event of an approval, for the processing of your grant, we require and collect specified personal information. The personal data we need depends on the respective grant, and, if applicable, involves third parties, e.g. your co-applicant, cooperation partners or other project participants. Please ensure that third persons, whose data you provide to us for the purpose of application, will receive information about the processing of their data and this “Information on Data Protection” in an appropriate manner.

This applies to the persons described in sentence two who do not provide us with their personal data by themselves and/or who do not have their own access to our application or report portal in order to enter their data there. In addition, we process the data of our applicants in order to monitor and improve our own funding activities and funding offers and to develop new funding offers by means of our own evaluations, as well as accompanying research on existing and completed funding offers.

We store the following personal data and data categories (partly depending on the respective funding offer)

  • Master data (e.g. name, date and place of birth, organization/institution, nationality)
  • Address and contact details (e.g. postal address(business/private), e-mail address, telephone number)
  • Payment data (data for payment processing, e.g. bank details, tax identification number).

Your data will be used for the following purposes:

  • Processing of applications
  • Review and decision-making processes
  • Evaluations & accompanying research
  • Funding activities
  • Auditing of funds allocated
  • Communication & press communication
  • Settlement of payment transactions
  • Processing for archival and historiographic purposes

The Legal basis
for the processing of your personal data is Section 6 § 1 lit. b), c) and f) GDPR.

3. Data deletion

As a rule, your personal data will be deleted as soon as storage is no longer considered necessary for the above-mentioned purposes or the legal storage obligations do not apply anymore. Personal data stored  for  archival  and  historiographic  purposes  will  be  deleted  if  the  data  no  longer  has  any  further archival or historiographic value.

4. Confidential treatment of your data

Your data will of course be treated confidentially. We only transfer your personal data to third parties if this is absolutely necessary and there is a legal basis, e.g.: For review processes according to the principles of good scientific practice; To carry out evaluations

5. Your privacy rights

As a data subject, you have the right to obtain information about your personal data stored with us and to have incorrect data corrected or deleted if one of the reasons stated in Section 17 GDPR applies, e.g. if the data is no longer required for the purposes pursued. Furthermore, there is a right to limitation of processing if one of the conditions specified in Section 18 GDPR applies and the right to have your data transferred in case of the eventualities covered by Section 20 GDPR. If the data is processed pursuant to Art. 6 § 1 lit. f GDPR (data processing for the purposes of the legitimate interests), you have the right to object to the processing at any time for reasons arising out of your  particular  situation,  Art. 21 § 1 GDPR. We will then no longer process personal data, unless there are demonstrably compelling legitimate grounds for processing, which override the interests, rights and freedoms of the person concerned, or the processing serves the purpose of asserting, exercising or defending legal claims. Any data subject has the right of appeal to a supervisory authority if he or she considers that the processing of data concerning him or her is in breach of data protection legislation. The right of appeal may be exercised in particular before a supervisory authority in the member state of residence or employment of the person concerned or the place of alleged infringement.